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EXECUTIVE ASSISTANT job vacancy in Lagos | 25th and staffing

Job Title


Job Type

Full Time

Industry / Specialization

Design - Administration & Secretarial

Qualification Requirements


Years of Experience

3 Years

Job Availability

From: 6-Oct-2020   To: 18-Oct-2020

Job Functions

Our client is looking to hire an Executive Assistant who is experienced in handling a wide range of executive, administrative, and personal support-related tasks.

The selected candidate should be able to work autonomously with little or no supervision and can thrive in a fast-paced and changing environment, under pressure, while remaining flexible, proactive, and efficient.


Day to day activities would involve:

  • Anticipating the administrative needs of the CEO and bringing together appropriate people and resources to support the CEO’s agenda.
  • Taking full ownership and managing administrative tasks for the CEO, while exploring new opportunities to add value towards the short to medium-term goals of the CEO.
  • Managing appointments and an extremely busy/active calendar, ensuring that meetings commence and end on time.
  • Assisting in coordinating the agendas of senior management team meetings and off-sites.
  • Coordinate and attend meetings on behalf of the CEO and sometimes other executive members of the team
  • Working with team members to coordinate deliverables that directly impact key initiatives around the CEO’s short-term goals.
  • Arranging and managing travel itinerary, agenda, and logistics.
  • Prepare and submit invoices, track expenses, and prepare expense reports of the CEO to the finance department.
  • Representing the CEO by welcoming visitors/guests, organizing dinners and other corporate functions; coordinating responses to questions, and meeting requests directed to the CEO.
  • Checking-in with the CEO with regard to assisting with his private and personal errands, and logistics planning.
  • Coordinating with the private staff of the CEO to facilitate the effective delivery of their set deliverables.
  • Perform preliminary research and make a recommendation on strategic decisions that affect the short- and long-term goals of the company.
  • Put together applications for seminars, programs, and grants on behalf of the CEO
  • Develop presentation slides for internal and external engagements on behalf of the CEO
  • Maintain correspondence, support with handling press/media inquiries
  • Support the hiring and onboarding of interns and team members within The Office of the CEO
  • Read, analyze, and distribute incoming memos, submissions, and requests
  • Provide detailed and meticulous document editing, structuring, and creation

Job Requirements

  • Has previously worked in the capacity of an Executive Assistant - 3 years
  • Is a polished professional with significant experience supporting a senior executive/senior management team
  • Has experience working in a fast-paced organization.
  • Is comfortable with self-managing.
  • Has a degree from an accredited College or University.
  • Has excellent verbal, superior writing, and report presentation skills.
  • Has a strong proficiency with Calendars, Document management, and spreadsheets.
  • Can plan and conduct complex and sensitive administrative and operational duties.
  • Can organize and prioritize work and meet critical deadlines.
  • Must be a disruptive thinker, looking to push the boundaries and try new things to improve existing systems
  • Great personality and a positive attitude